| Notes | 2 December 2020 |
| Present: | Kim, Tony, Andrew, Deborah, Monica (via Zoom), and Graham |
| Apologies: | Brendan & Bramley |
| Minutes approved and adopted from 5 November meeting | Proposed: Kim Seconded: Deborah |
| New issues arising | As Discussed | Action | Time frame |
| Communication | Kim explained the reason why there is a chat group vs. a broad cast group as previously discussed. On the chat group only the Admin (Kim) will be able to post messages. Graham, Bramley and Kim are to meet with George to find out contact personal in GKM Contact members of GKM to be on-going on the following issues:Caravan parkRoadsMunicipal workersBudget for improvementsTransfer stationAnimals in villageTwo weekly meetings were held | Need to get more members contact details Kim to forward contact details to Monica Graham, Bramley and Kim Graham to follow up ALL | As needed December Ongoing |
| Rates boycott | Still the position of the committee that this is a last resort option and that it is better to work with GKM and not be involved in other agendas. All committee members are aware of “the collective communication” and have approved Kim’s correspondence with P. BartlettThe KM rates are not unreasonable, but we do object to the tariff and rates increase in the same year as well as a missing month R7500 is earmarked for legal opinion on what the rate payers should do with regard to ratesWe will continue to support anyone with a valid objection. There is a move to great a special rates area P. Bartlet has asked for a compendium of evidence Letters of evidence were read from Marsh strand, Morgan’s Bay and Chintsa Need to collate complaints against GKM from Kei mouth Church has been charged rates Brian Church Mike Sheard Monica Tinus and Rea Kim Neptune’s cove – Andrew to speak Kim to look at online information on accounts as per Tony | Kim to meet with Peter Bartlett Andrew Monica to collate Monica Kim Andrew Kim chat with Arlene | December December December December December December December |
| Cows and other farm animals in village | Remains a concern but not a priority for this committee Written letters but no response | Need to form subcommittee Kim to follow up and add evidence to collation document | 2021 |
| Transfer station & Recycling | Rosse is looking at recycling bins and a place for set-upShe has also got volunteers to manage a recycling site.KMRRA has asked for a site from municipality to replicate MB recyclingGraham will ask Brendan has offered storage space for waste overflowHas volunteers who will pay R100 per month for recycling costsKMRR will cover is R2000 for transport by Dick if insufficient funds from volunteers for at least for 6 months.Have asked for a meeting with community services/town plannerMayor, town planner and ward councillor have all been sent document of phased recycling planAndrew will investigate site opposite municipalityAlso option of placing on old school site | Deborah & Monica Rosse Kim to follow up Graham to ask “Jerry” | ASAP |
| Streetlights | Still no response to letter Noleen is running with this and communicating with Bruce | Kim to follow up and add evidence to collation document Brendon and Noleen to follow up with Bruce to get lights repaired and replaced | December and as needed |
| Fire Station | Tony has found 48 hydrants and will now place them on the map from NoleenTony has cleaned 19 – 20 hydrants Discussed need for covers and Bramley and Graham to get quotesDiscussed options for marking hydrants, and Graham and Bramley to investigate and get quotes for 40 – 50 poledKim to enquire about replacement engine and other issues carried forward Need to get a person to drive fire committee has been made a priority area by KWAG and they are looking for a own unit and listing issues in local newspaper.If there is a fire | Tony to continue mapping hydrants and marking on mapTony to find out from Billy if he can test cleaned hydrantsTony to continue to clean and mark hydrants with helpGraham and Bramley to find price of hydrant covers and options for marking hydrants Kim/ Tony to set up meeting with Leon van der Merwe, and ADM Tony to check on Fire chat group and Tony/Kim to set up meeting with KWAG | ASAP December Ongoing ASAP ASAP ASAP |
| Name Change | Nothing new | Kim to make follow up enquiries in 2021 | 2021 |
| Proposed new accommodation at conference centre | Nothing new | All to be vigilant and watch out for developments | |
| Sand quarry | Nothing new | Sit back and watch for developments | |
| Maintenance of roads | Village Roads Roads to be looked at are roads leading onto tar and 1 block upAndrew to speak with NickThe KMRG have paid Nick for work done as part of the verge clean-up This week he will be doing the road to the country club and we should ask him if we give him a set amount R10 – 20 000 what he can do in terms of drainage, as some of the roads can’t be bladed. A tender for planning of roads and drainage has come out and it was a positive meeting. It was only the design meeting. Some roads may be tarred but Kim will obtain tender document for R350 to check the scope and so that we can also check that the constructors are doing a “proper job”. The closing date is in March with construction to start in JuneR 349 KMRRA may need to send follow up letter | Tony/Andrew for quotes max of R20 000 from Nick Kim to obtain document form Komga Andrew earmark R350 for expenses. Kim | Thursday Within two weeks Within two weeks 2021 |
| Life-savers/ NSRI | NSRI bring and braai to be organised on 18th by Noleen Exec committee chat group has been set upKWAG needs a representativeAre waiting for a meeting at NSRI and will follow up in two weeksThe virtual station should be up by the 18th of December Letter to GKM about December lifeguards | NSRI committee Kim – nullified | December 18th Following from confirmation from Bruce The tender came out on Wednesday |
| Caravan park | Concept document submitted to GKM. Meeting postponed by GKM still awaiting a meeting, however spoke with town planner and asked to send email to be part of caravan park planning committee, email has been sentRonny being assisted by Kim and Monica online booking and list of issues to be fixed. GKM is trying hard and there has been substantial progress, a plumber and electrician will be working according to Ronny’s snag list.Hermon Meyer will angle grind and ground damaged porcelain in bathroomsWe don’t want to give the caravan park KMRRA stamp of approval until the stairs, drainage, plumber and electrician are done,GKM are treating the caravan park as an emergency but this can’t happen every December and we need to follow up for regular maintenanceMonica is still trying to sort a fan belt for the mower, Graham to look at using country club mowerLooking for access to Lions Den building, Kim will ask Town planner to find key | Kim to follow up Kim/ Monica ALL All Monica Graham to speak to Rob Kim | ASAP As needed Ongoing Ongoing ASAP ASAP Kim |
| Water | There was a water strike Kim will follow up in new year Bramley to be acknowledged and encouraged for work | Kim to follow up | 2021 |
| Rates assessments and accounts | Nothing new to report Follow ups will be on email | ALL | |
| Data base and membership | 48 signed up members. We need to advertise and promote membership on various social media.Monica presented Kei.eventsel.co.za/kmrra the committee agreed and gave the go aheadAndrew, Kim and Monica to collate names | Monica Kim and Monica | Ongoing December |
| Finances and Constitution | Andrew presented the finances for the AGM | Andrew to make finances in profit and loss format and to show income as well as zero donations and include transfer to money market To include: R7500 on lawyersMoney for roadsMoney for 2 days work for fire hydrantsMoney for tender document | Before AGM |
| AGM | 22 December The notice for the AGM is in the unpublished MorKei echo and the Chairman’s report will go into the December issue as well as shared on social media.Need posters to advertise at the club and shopsOffer a ZOOM meeting optionAll committee members are prepared to stand for re-electionNominations for committee members to be sent out.Agenda for the AGMWelcome – KimApologies – DeborahRegister – DeborahThere are no previous minutes – KimFinances – AndrewChairmen’s report – KimElection of office bearers – KimQ & A | Kim to send report by Thursday for publication by Friday Kim/Monica Monica ALL KIM As left | Thursday/ Friday Dec 22 Dec 10 |
| Shell museum | Sign is going up this week | | |
| Floor of town hall | Quote to be obtained for vinyl floor Just need to ask security to open the hall | Brendan | |
| Closed | Meeting declared closed at 18h30 | | |
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