This is an information section for committee members
| Notes | 5 November 2020 | |||
| Present: | Kim, Tony, Andrew, Deborah, Monica, Brendon, Bramley and Graham | |||
| Apologies: | None | |||
| Minutes approved and adopted from 20 October meeting | Proposed: Tony Seconded: Brendan | |||
| New issues arising | As Discussed | Action | Time frame | |
| New Committee membership positions | Vice chair: Monica Secretary: Deborah | |||
| Communication | The committee meetings are to be an open space where opinions can be hashed out so that the committee presents a united front with regards to discussed issues To this end the committee feels that it needs to be more effective in communication and that a second WhatsApp® group be set up for communication with paid up rate payers only for broad cast messages only.When a message is to go out on the broadcast chat line Kim will test it on the committee chat group and will only send out after 3 thumbs up from other committee members.Graham, Bramley and Kim are to meet with George to find out contact personal in GKMKim is to communicate freely on the understanding of the committee that there is no endorsement of the person or ideals. Issues to find contact people for are as follows: Caravan parkRoadsMunicipal workersBudget for improvementsTransfer stationAnimals in villagePossibility of weekly management meeting – come if you can approach, to speed up issues committee is dealing with | Kim to forward contact details to Monica Kim and committee Graham, Bramley and Kim Kim Kim and Andrew Kim and committee members | December As needed December As needed December As needed | |
| Rates boycott | Still the position of the committee that this is a last resort option and that it is better to work with GKM | |||
| Item | As Discussed | Action | Time frame | |
| Cows and other farm animals in village | Remains a concern but not a priority for this committee | Need to form subcommittee | 2021 | |
| Transfer station & Recycling | Deborah and Monica presented a proposal on Rubbish for roads Kim to speak with Ann and Dick | Deborah & Monica to speak to Kim and Brendan Kim to find out who role players are and set up meeting. | ASAP | |
| Streetlights | Still no response to letter Noleen obtained a map | Brendon to follow up with Bruce to get lights repaired and replaced | December and as needed | |
| Fire Station | Tony has found 48 hydrants and will now place them on the map from NoleenCommittee agreed to funding a worker for 2 days to assist TonyWill also try to get street names visibleDiscussed need for covers and Bramley and Graham to get quotesDiscussed options for marking hydrants, and Graham and Bramley to investigate and get quotes for 40 – 50 Fire engine is blown therefore none for Kei mouthChat group set up with Leon, Arleen, Johan, Kim Repairs have been done, door is fixed and workingTelephone line is down and not workingCattle grid brokenTony is waiting for meeting minutes | Tony to continue mapping hydrants and marking on mapTony to clean and mark hydrants with helpGraham and Bramley to find price of hydrant covers and options for marking hydrants KimKim to set up meeting with Leon van der Merwe, and ADM if necessaryKim | ASAP December ASAP ASAP ASAP | |
| Name Change | Nothing new | Kim to make follow up enquiries | ||
| Proposed new accommodation at conference centre | Building has started | All to be vigilant and watch out for developments | ||
| Sand quarry | Apparently in court | Sit back and watch for developments | ||
| Maintenance of roads | Village Roads Kim has sent concept document to GKM. In meantime we need to start with clearing/creating drainage and repairing the roads that feed into main road.Roads to be looked at are roads leading onto tar and 1 block upBrendan to speak with KMR about assistance with fundingQuote from Nick and RowanFind out what is the budget from KeiR 349 Lynne has already written letters. KMRRA may need to send follow up letter Been told that funds are not available | Kim to follow up with GKM Brendan Kim to approach Rowan and Nic Els for quotes Kim | ASAP | |
| Life-savers/ NSRI | NSRI bring and braai to be organised on 18th by Noleen | Monica talk to Noleen re to look at forming and exec committee. | December 18th | |
| Caravan park | Concept document submitted to GKM. Meeting postponed by GKM | Kim to follow up | ASAP | |
| Water | Need to clarify points for letter as requested by Billy and look at possibly meeting with ADM Possibility of water strike | Kim to follow up | November | |
| Rates assessments and accounts | Nothing new to report Follow ups will be on email | ALL | ||
| Data base and membership | 48 signed up members. We need to advertise and promote membership on various social media. | Kim and Monica to create group | ||
| Finances and Constitution | Still need to revise constitution | Andrew to look at constitution | ||
| AGM | 22 December | ALL | ||
| Shell museum | Update was given on progress of the shell museum | |||
| Floor of town hall | Quote to be obtained for vinyl floor | Brendan | ||